@Kudozza is a Microsoft Teams application which focuses on increasing appreciation within an organization with the help of kudos. All with the goal of strengthening the team culture. If you want to read more about how @Kudozza is helping you with your team culture, visit our WHY Kudozza webpage.
This guide will explain the “technical” setup of @Kudozza within an organization, typically done by an IT admin.
Please follow it step by step to the end. Especially the addition of further administrators and the granting of Teams permissions are important steps that should be performed after the installation.
Installation
Teams apps have different modes and thus possibilities to interact with the team members and users.
For the various modes of @Kudozza see the
Anatomy of Kudozza
.
Install in a team (required)
@Kudozza requires to be installed in at least one team.
This is because @Kudozza piggy backs on Teams permissions. Each person allowed to install the @Kudozza app to a Team is also added to the administrator list of @Kudozza.
Without at least one team installation, there is no access to the administration area of it.
To install @Kudozza in a team, open @Kudozza in the Microsoft Teams Appstore and choose the “Add to a team” option.
Choose a team&channel from the selection box and click the “Set Up” button.
You’ll see a short introduction dialog and with the press of Save the @Kudozza bot is installed in the corresponding team.
In addition, the channel tab of @Kudozza is installed.
You can verify the successful installation by checking for the small @Kudozza button in the toolbar below the message box:
This process does not need to be repeated for other channels in the same team as the @Kudozza bot is installed team wide.
Rollout to multiple teams
Installing @Kudozza in one team is sufficient for a test run. However, for a company wide usage, it is recommended to install @Kudozza in as many teams as possible so it is omnipresent to the user.
Microsoft Teams has no good support for this at the moment, so it must be done manually for each team or by script using the Microsoft Graph API.
Install team tab
The “Team tab” is optional and not required for @Kudozza to work (only the above described team bot install is absolutely mandatory).
However, it is highly recommended to install it in at least one channel of a team as it provides team specific user and kudos statistics.
To install a @Kudozza tab in any channel, just select the + sign next to a channel tab list and search for Kudozza.
Install into a chat
@Kudozza can also be used in a chat. This again requires an installation of the @Kudozza bot and optionally the tab into a chat. The process is the same as described above with the team but instead of “Add to a team” choose “Add to a chat”.
Chat based kudos giving can be disabled in the administration area of @Kudozza. Check the configuration guide for more info.
Setup personal mode
@Kudozza can be opened in personal mode as well. This gives access to some personal user settings but also to the administration area of Kudozza.
To open in personal mode, @Kudozza needs to be opened from the left sidebar.
To add it there, select the three dots, and search for Kudozza.
To keep it always visible, you can right click the @Kudozza symbol in the left sidebar and select Pin.
If you want to add @Kudozza to all users' sidebars by default, visit the Teams Admin Center->Teams App->Setup policies section and change your policy to add @Kudozza into the sidebar of all users.
Add additional administrators
@Kudozza has its own administration section which can be found when opening @Kudozza in personal mode and selecting the “Administration” tab.
This section has limited access as it shows org wide statistics and allows to configure some global settings (like tags and challenges).
By default, everyone who has installed @Kudozza to a Teams team is added to the @Kudozza administrator list and has access to this section.
However, it is possible to manually add people here (e.g. the HR manager who configures the non technical parts of @Kudozza).
To do so, go to “Administration->Permissions” within the personal mode of @Kudozza and select “Add a new administrative user”
Grant Teams permissions ⚠️
@Kudozza is initially installed with just a minimal set of Microsoft Teams permissions. This is sufficient for its evaluation and for the usage within a few and small teams.
For richer and better performing operations however, @Kudozza needs some more permissions (e.g. showing user avatar images in the user overview and way faster Kudos Digest pages. On pages which benefit from more permissions, @Kudozza is asking every user for these permissions (yellow bar on top of the page). This is a suboptimal user experience so it is heavily recommended that these permissions are granted by a Teams administrator for the whole organization.
To grant these permissions, use the “Grant Teams Permissions” button on the “Administration->Permissions” page.
The alternative for an administrator is to visit the Kudozza configuration in your organizations Teams Admin center, select “Go to Azure Directory” and “Grant admin consent” there.
Next steps
@Kudozza benefits from being tailored to your organization. If you are an admin, check the configuration guide .